London based meeting rooms come in all shapes and sizes! In 20 years CAN has helped non-profit organisations from animal charities to regulatory bodies find their ideal space, so we're in a great position to advise on what to look for. Here are our top points to consider:
1. Location, location, location
Choosing a location in London for your meeting off-site can be crucial! Whether you have staff/ trustees/ volunteers or beneficiaries attending, ideally you want a location central to all attendees. Begin with a good understanding of attendees' proximity, which will help to narrow down location choices. If people are travelling from diverse locations then prioritise somewhere with great transport links.
2. The room size
The Borough Conference room, CAN. holds up to 60, available to hire to charities and social enterprises.
Consider how soon you can confirm the number of delegates and how likely this is to change before the meeting. You may want a large conference room with plenty of space for a networking event. Consider how many attendees you are realistically expecting to avoid risking the event appears empty. On the other hand, if you are having a board meeting, ensure the room has enough space for attendees to comfortably sit with laptops, documents etc...
3. Consider the most important facilities
Meeting rooms have such a diverse range of features in central London, from amazing views (see left meeting rooms in The Shard) to unique artwork (see right, Alice in Wonderland office in Waterloo) and some will offer charitable rates. Consider what your organisation needs the most- do you need a well lit room to present a creative campaign? Or is super fast WiFi essential for presenting performance stats? Prioritise what you need the most for your meeting before considering extras.
4. Are there audio visual facilities?
As digital technology becomes more important in how we work together, many meeting rooms have audio visual facilities. This can include display screens, audio and visual conferencing systems and a control system. If you have attendees who are joining remotely it's worth finding out what conferencing facilities are available.
5. Can you visit beforehand?
Most meeting room hire locations offer the opportunity to visit beforehand. This is your chance to consider the reception you receive as well as the cleanliness and decoration of the building. Will this suit the kind of meeting you are holding?